1. Name
The name of the not-for-profit organisation is Chawriteable.
2. Object
The object of Chawriteable shall be to promote creative writing and the benefits of creative pursuits while raising funds for small charities. This will be done through professionally organised and widely accessible writing competitions.
3. Aims
3.1 To nurture and support creative writing through online competitions and promotion of winning stories.
3.2 To share writing resources to writers of all ages to improve engagement in and enjoyment of writing.
3.3 To raise general funds for small and medium sized UK-based and international charities.
4. Organisation
4.1 Chawriteable shall operate as a not-for-profit organisation (an “unincorporated association”).
4.2 The implementation and improvement of Chawriteable will be in the hands of a Steering Group appointed with the sole aims of developing and promoting the non-profit in line with the Constitution.
4.3 The Steering Group may work in partnership with other relevant organisations in order to promote and deliver the activities of Chawriteable. A Steering Group meeting will be quorate when at least one officer and one member are present either in person or virtually.
5. Officers
An initial Chair will be identified to form a Steering Group and agree assignment of roles with Steering Group members. Subsequently, the Chair will be identified from among the Steering Group, and be appointed with the support of all Steering Group members. There will be appointment to the role of Treasurer. Depending on need, there may also be appointment to the role of Secretary.
6. Steering Group
A Steering Group will be appointed to work with the Chair in taking forward the aims of, and actively promoting, the activities of Chawriteable.
6.1 Members & roles
The number of Steering Group members will remain flexible in order to ensure a full range of skills and experience is maintained, with some members taking a more limited advisory role.
It is expected that individual members of the Steering Group will accept responsibility for taking forward specific aspects of the activities of Chawriteable. Those individuals will be expected to lead on their particular area, liaising closely with the Chair, and updating Steering Group meetings on progress, or raising issues for wider discussion.
6.2 Terms of Office
The term of office for Chair, Treasurer and Committee will be two years, commencing from the date of adoption of this Constitution, with the option to serve for one or more further two-year terms. Any individual may stand down at any time, by giving notice in writing to the Chair.
6.3 Meetings
Formal Steering Group meetings will be held at regular intervals to be decided upon by the steering group and can be conducted in person or virtually. Meetings will be formally minuted. Where time is of the essence in decision-making, communication to all members of the steering group may be conducted by email or Whatsapp, and to include all members of Chawriteable.
6.4 Attendance
Attendance and active participation in Chawriteable meetings and activities is expected of Steering Group members. Apologies should be sent to the Chair. Failure to attend three successive meetings will lead to the Chair asking the member to clarify their position and, subject to the reason, the Steering Group may be required to vote on that person remaining on the Steering Group.
7. Finances
7.1 An account will be set up and maintained in the name of Chawriteable at a Bank agreed by the Steering Group.
7.2 The Chair and Treasurer will be named as signatories on the account. Other signatories may be added upon decision of the Steering Group.
7.3 Cheques may be signed any of the nominated signatories.
7.4 All monies raised on behalf of the Chawriteable are only to be used to further the aims of the Chawriteable, as specified in this Constitution.
7.5 There will be no payment to Steering Group members, except for legitimate reimbursement of expenses incurred and agreed beforehand by the Committee, and on production of appropriate receipts.
7.6 The Treasurer will maintain appropriate financial records, with full documentation of any income and expenditure. Regular updates on income and expenditure will be provided to the Steering Group.
7.7 Decisions on expenditure will be agreed within the Steering Group, ensuring that the non-profit does not overcommit in terms of expenses in any year.
7.8 A surplus of income over expenditure in any year will be held over to support the future activities and maintenance of the non-profit.
8. Patrons
8.1 Suitably distinguished persons with relevant experience, expertise or reputation may be invited to become Patrons of the Chawriteable.
8.2 There is no upper limit on the number of individuals who may be invited to become Patrons.
8.3 The role of Patron is a voluntary one.
9. GDPR
9.1 A secure database of contact details for those taking part in the activities of Chawriteable will be maintained in order to keep them informed of future events.
9.2 An individual may ask for their name to be removed from the list, and this will be done.
10. Supporters
10.1 The Steering Group reserves the option to establish a formal category of Chawriteable Supporters.
10.2 On payment of a fee – to be determined by the Steering Group – individuals would be invited to join the Supporters.
10.3 Supporters’ fees would be used to enable the financial running of the organisation, including website and administrative costs and competition prizes. Payment will not be made to Steering Group members without valid receipts of necessary purchases.
10.4 Surplus fees each year will be used to either maintain future years of competition or will be added to contributions to the charity or charities in focus that year, at the discretion of the Steering Group.
10.5 A GDPR compliant database of Chawriteable Supporters would be maintained, keeping them informed about appropriate business and events. Other benefits may be awarded to those registering as Supporters.
10.6 Any individual will be removed from the database in response to a specific request from that individual.
11. Amendments
Any amendments to the Constitution must be agreed by a majority of Steering Group members, with changes and reasons for the changes fully documented in minutes of the relevant Steering Group meeting.
12. Dissolution
A decision may be taken by the Steering Group that Chawriteable should be dissolved. After settling all debts and paying any outstanding expenses any remaining funds will be donated to charities of the choice of the Steering Group. However, Chawriteable committee members, the steering group, patrons and supporters will not be liable for any debts incurred.
Constitution originally adopted at the Steering Group meeting of 16th January 2026.
For information about becoming a Patron or Supporter of Chawriteable, please email chawriteable@gmail.com